Eight tips for organizing your Gmail inbox

Gmail is the pioneering e-mail service in the form of conversation to organize messaging, but that does not prevent many users from still keeping a messy inbox. The 15 GB offered for free by Google can mean thousands of emails left behind, largely useless and disposable, as well as many spam.

In addition to taking up unnecessary space, these emails hamper the search tool and filter out demands that need special attention. The following are eight tips to organize the house and leave your Gmail inbox clean again.

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1. Remove emails from social networks and advertisements

Since 2013, Gmail has had an intelligent separation of messages from tabs in the inbox. The "Social" and "Promotions" tabs tend to accumulate the largest amount of junk, with unnecessary updates from your social networks - email warnings that can be disabled and sometimes you've seen in-app notifications - and store offer messages.

Access these tabs, review the most recent emails, and if there is nothing interesting, select all and delete at once. You can also select message ranges: click an item, hold the Shift key, and check the last item in the group to mark in batch.

Remove useless emails from social media tabs and promotions

2. Quit mailing lists

If you receive messages with advertisements and promotions in the usual way, it is likely that Gmail will be able to prevent them from occurring in the future. Open type messages and look for the "Unsubscribe" button next to the sender's email. If this option is available, Google will prompt you to remove your address from the mailing list.

Remove your email from mailing lists automatically

3. Get rid of annoying senders

There are cases where Google has no power to take your email out of mailing drawbacks automatically, but there is an alternative. When encountering frequent senders, you can create a rule to schedule the automatic deletion of emails sent by them.

Step 1. Mark the message from the unwanted sender, open the Gmail options menu and select "Filter messages like this";

Create filters for unwanted messages

Step 2. Press the "Create Filter" button in the lower right corner;

Create a sender filter

Step 3. Check the "Delete" option and create the filter. From there, all messages from the same person will be moved to the trash can automatically. Later, just create a habit of emptying the recycle bin regularly so you do not take up unnecessary space in Gmail.

Schedule automatic deletion of emails from certain senders

4. Back up and delete bookmarks

Gmail bookmarks serve to categorize important emails related, for example, to projects. When bookmarked activity is over, you can back up messages and delete Gmail content to free up online storage and make your mailbox cleaner.

Step 1. To back up, go to the Google data download tool, just check Gmail and select the "Select bookmarks" option. Then select the desired bookmarks and click "OK". Finalize the data file only with this information to obtain a backup file that can be queried offline in the future;

Back up only emails in Gmail bookmarks

Step 2. Next, open each bookmark inside Gmail, select all the messages and click the "Select all conversations in" option. Delete everything at once;

Delete all messages from a bookmark in Gmail

Step 3. Finally, remove the bookmark from Gmail.

Delete an empty bookmark in Gmail

5. Delete old emails

Gmail has a shortcut of filters to make it easier to remove only old emails. To find emails received more than five years ago, type "older_than: 5y" (without quotes) - change the numeral to choose another annual term. Then delete all messages that appear in the search results. Do not forget to always check the "Select all messages that match this search" option.

Find and remove too old emails in Gmail

6. Delete unimportant emails

Another way to find unimportant messages is by using an email filter that was received a few days ago, but has not yet been read. Type "is: unread older_than: 10d" (without quotation marks) into the search bar. The command number represents the minimum number of days the message is in your box.

Delete emails that have not yet been read for a few days

7. Refine Your Organization

At the end of the procedure, the trend is that you have a much smaller volume of emails left in your Gmail. The chance is that there are more important than useless messages, but you still have to do one last scan.

Step 1. If you think there are still unnecessary messages, create a "Important" bookmark to save the messages you want to keep in the inbox;

Create a new bookmark only for emails that will stay in Gmail

Step 2. Move the important items one by one. At the end, delete the residual from the inbox and transfer back the emails brought to the bookmark for a consolidated list right on the Gmail home page.

Move emails one by one to the bookmark

It is also possible to do the reverse route if you consider that there are already few messages that should be removed from the main screen. In that case, manually select the items and delete them bit by bit. In the end, you will only keep the content that matters.

8. Clean the trash and the spam folder

Step 1. Finish cleaning by flushing the Gmail recycle bin. Take the time to quickly review the trash folder to make sure there is something important between the last deleted items in your inbox;

Go to the trash and delete everything

Step 2. Then do the same with the spam folder. The care here must be greater, since some important message may have been sent there by accident by Gmail itself. The trend is that important emails that have stopped spam will quickly catch your eye, so you do not have to navigate many days back.

Delete all messages forwarded by Gmail to the spam folder

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